Job Description

Job Title: Workplace Coordinator / Event Coordinator

Type: Contract

Start: Interviewing Now

Length: July–December (potential for extension)

Location: On-site – Arlington, VA

Compensation: Up to $32/hr (DOE)

We are hiring a Workplace Coordinator to support office operations, workplace experience, and an upcoming office relocation. This on-site role is ideal for someone organized, proactive, and experienced in office moves, event hosting, and vendor management.

The primary responsibilities for this Office Coordinator role are:

• Ensuring that when people arrive, they are met with professionalism
• Must be on top of supply stocking and working with vendors to place orders
• Facilities management/operations to ensure building maintenance is kept up with
• Be engaging and professional
• Looking for someone that is able to take on more as the company grows
• Coordinate aspects of local event planning and execution
• Coordinate with internal teams, external partners, and vendors to ensure seamless execution of events
• Oversee on-site event setup, registration, and guest management to ensure a positive experience for all attendees
• Assist with office relocation planning and execution , including vendor coordination and logistics

The ideal Office Coordinator has:

• Ideally some facilities management/operations experience
• Experience with office relocations or moves required
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment
• Strong interpersonal and communication skills, with the ability to build relationships and collaborate effectively with clients, colleagues, and vendors
• Flexibility to work evenings as needed
• Experience managing catering and kitchen vendors
• Certification in event planning or hospitality management is a plus
• Experience with Mac, Slack, Google Workspace, Monday.com , or Canvapreferred

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