Our client, a Financial Services Firm is seeking a Personal Assistant to work out of the Midtown office four days a week, with the option to work remotely on Fridays. This individual will be supporting senior executives as needed. This role requires exceptional multitasking abilities, discretion, and the ability to anticipate needs in a fast-paced environment.
Job Details:
Company: Financial Services Firm
Position: Personal Assistant
Location: Midtown – four days in the office and one day (Friday) WFH
Hours: 8:00 AM – 5:30 PM, with flexibility and availability to support outside of these hours as needed
Salary:$120k-$145k base depending on experience plus bonus eligible and full benefits!
Responsibilities
• Manage complex calendars of meetings, appointments, and events
• Handle schedule conflicts and last-minute changes
• Manage emails, phone calls, and correspondence
• Arrange personal travel, accommodations, and itineraries
• Organize events, meetings, and social engagements
• Run personal errands (shopping, reservations, etc.)
• Maintain files, records, and important documents
• Assist with project coordination or basic bookkeeping
• Support ad hoc projects as needed
Requirements:
• Bachelor’s degree highly preferred
• 5–8 years of relevant experience required
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Strong attention to detail, organization, and problem-solving skills
• Ability to communicate effectively and professionally, both written and verbal
• Flexibility in hours based on business needs, projects, and meetings
• Ability to work independently and as part of a team, while interacting with all levels of management
• Excellent time management skills with the ability to anticipate needs
• Ability to exercise discretion, confidentiality, and sound judgment in all matters
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