Job Description

Personal Assistant to Executive Leadership

Location Note: This role will begin at EMMA International’s current office in Birmingham, MI for an initial training period of approximately two months, followed by a transition to Miami, FL once the new headquarters is operational.

About EMMA International

EMMA International is a global leader in FDA compliance consulting, specializing in quality, regulatory, and compliance solutions for the medical device, pharmaceutical, biotechnology, and combination product industries. We support clients worldwide in bringing safe, effective, and high-quality products to market.

The Role

We are seeking a highly organized, resourceful, and proactive Personal Assistant to support leadership at EMMA International. This role requires exceptional multitasking, communication, and problem-solving skills, as you will manage both professional and personal priorities to ensure seamless operations.

Key Responsibilities

• Executive Support: Manage calendars, schedule meetings, coordinate travel, and oversee daily logistics.
• Administrative Coordination: Prepare correspondence, presentations, reports, and meeting notes with a high level of accuracy and professionalism.
• Project Support: Assist with EMMA International initiatives by tracking deliverables, coordinating with team members, and ensuring deadlines are met.
• Personal Assistance: Handle personal tasks as needed, including errands, reservations, household scheduling, and vendor coordination.
• Communication: Act as a liaison between executives, staff, clients, and external partners; ensure follow-through on commitments.
• Confidentiality & Discretion: Manage sensitive information with the utmost integrity.

Qualifications

• Bachelor’s degree preferred but not required.
• 3+ years of experience as a Personal Assistant, Executive Assistant, or similar role.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent verbal and written communication skills.
• Tech-savvy: proficiency in Microsoft Office Suite, project management tools, and virtual meeting platforms.
• Ability to work independently, anticipate needs, and exercise sound judgment.
• Flexibility for occasional travel and after-hours support, as needed.

Why Join EMMA International?

• Opportunity to work closely with visionary leaders in the life sciences consulting industry.
• Be part of a fast-growing, global company with a reputation for excellence.
• A collaborative culture that values initiative, creativity, and professional growth.

How to Apply: Submit your application directly via LinkedIn with your résumé and a brief cover letter highlighting your experience supporting executive leadership.

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