Job Description

Job Title: Administrative Assistant

Onsite/Remote: New York, NY

Description of Company:

This leading media organization is driven by ambition, integrity, and a commitment to quality. Employees benefit from a collaborative, inclusive culture and strong professional development opportunities. With a broad national reach across broadcast and digital platforms, it offers a stable environment to grow a career and make a meaningful impact.

Salary/Hourly Rate: $75,000–$90,000

Position Overview:

Provide high-level executive and administrative support, ensuring smooth office operations and effective collaboration across teams. Manage schedules, coordinate meetings and travel, and support event planning.

Responsibilities:

• Manage and maintain executives' schedules
• Arrange meetings, conference calls, and travel accommodations
• Prepare correspondence, reports, and presentations using office software
• Greet visitors and handle information requests
• Coordinate office services, including records, finances, and personnel issues
• Support event coordination, including catering and logistics
• Conduct research and compile data for executive presentations
• File and retrieve corporate documents and reports
• Provide clerical support to other departments
• Supervise and train lower-level clerical staff
• Process payroll information and maintain records
• Review and improve workflow and reporting procedures
• Ensure compliance with Equal Employment Opportunity and data privacy standards
• Assist with additional duties as assigned

Required Experience/Skills:

• 2-4 years of experience supporting senior executives
• Proficiency in Microsoft Office Suite, Google Workspace, and document management software
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information
• Experience in scheduling, event coordination, and office administration
• Attention to detail and problem-solving skills
• Ability to work collaboratively with diverse teams

Preferred Experience/Skills:

• Experience with enterprise resource planning (ERP) software
• Familiarity with payroll and time accounting systems
• Prior exposure to executive-level support roles
• Supervisory experience with clerical staff

Education Requirements:

• Bachelor's Degree

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